Fonds RG 2009 - University Secretary's Office fonds

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University Secretary's Office fonds

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RG 2009

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  • 1917-1998, predominant 1968-1998 (Creation)

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Physical description

30.14 m of textual records
64 photographs : b&w and col. ; 20 x 25 cm or smaller
7 audio cassettes

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Administrative history

In addition to regulating by statute the details of the two-campus organization, the University Act of 1968 called for the creation of a University Secretary. This officer would become the secretary of the Board of Governors, the Senate, and the newly created General University Council. There was also a Campus Secretary for each of the two campuses (Saskatoon and Regina). In 1974 the University Act was replaced by the University of Saskatchewan Act to reflect the establishment of the University of Regina. The duties of the University Secretary were to remain essentially the same. The General University Council, however, was made redundant and replaced by the University Council. As the keeper of the official records of the above bodies, this office acts as a communication centre for academic and administrative decisions pertaining to the University. The following have served as University Secretary: J.A.E. Bardwell (1968-1974); N.K. Cram (1974-1984); R.I. MacLean (1984-2000); Gordon Barnhart (2000-2005); Lea Pennock (2005-2013); Elizabeth Williamson (2013-2017); Beth Bilson (2017- ). The Campus Secretary (Saskatoon) was N.K. Cram (1968-1974)

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Scope and content

Fonds includes records created by the University Secretary's Office; records created by and relating to the Board of Governors, the University Senate and the University Council as well as committees of those bodies; and other material relating to the governance of the university and matters in which the University Secretary had a role. Includes records created prior to 1968 (when this office was established), and some records of the Secretary of the Saskatoon Campus (1968-1974). Records relating to various topics may be found in more than one series, depending which governing bodies established relevant committees.

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Restrictions on access

Access to files containing personal information about faculty, staff or students is restricted. Access to minutes and agendas of the Board of Governors is restricted for 10 years after the date of the meeting.

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Finding aid available: file list and descriptions

Associated materials

Related material: Prior to the establishment of this office, various university officials acted as secretary to the University's governing bodies. When the University was established, the Bursar acted as Board secretary. See in particular the Financial Services Division fonds, accession 1111-119, file III.A (includes material re presidential search) and series IV (covering Board, Senate and Council matters for the period 1907-1914); see also accession 1989-009, Box 12. Records of the President's Office (Fonds 2001) also generally include correspondence relating to the University's governing bodies. Records of Board Secretary A.C. McEown (1954-1968) are unprocessed; see accession 1974-006.

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Further accruals are expected.

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